The Treasurer shall keep an accurate accounting of all deposits to and expenditures of the department. The Treasurer shall also provide a brief accounting of The Department’s finances at the monthly department meeting. The Treasurer shall produce an annual financial report. This report will be submitted to The Department’s Board of Directors for approval. The President shall convene a special meeting of the Board of Directors, on or about February 15th of each year, for the exclusive purpose of reviewing and approving the Financial Report. The Board of Directors shall approve the annual financial report and return it to the Treasurer, to be filed for a minimum of three years.